Terms & Conditions – Onco:Innovate

Last updated: 4 November 2026

1. Who we are

This website (onco-innovate.org) and the activities offered through it are operated by Vangavis Ltd, Vitosha Blvd 72-4, 1463 Sofia, Bulgaria, UID BG205194194 (“Vangavis”, “we”, “us”). Our operating office and main contact address is Engerthstrasse 140/2/1, 1200 Vienna, Austria.

Onco:Innovate is an international initiative and network for oncology innovation and one of the initiatives of the HITS Alliance (hits-alliance.org).

HITS Alliance, Onco:Innovate and Future:Trials are brands and initiatives of Vangavis Ltd. They are not separate legal entities, and participation in them is a collaborative engagement, not a legal membership under association law.

2. Scope

These Terms & Conditions (“Terms”) apply to the use of this website and to participation in any Onco:Innovate activity, including events, conferences, workshops, webinars, matchmaking, programmes, applications, memberships, campaigns, reports, platforms and communications (together “Activities”). By using the website, registering for, applying to or participating in an Activity, you accept these Terms and our Privacy Policy.

If you register or act on behalf of an organisation or another person, you confirm that you are authorised to do so and that they are informed of and agree to these Terms.

Separate written agreements (for example sponsorship, partnership, exhibitor, speaker, membership or service agreements) take precedence over these Terms where they differ.

3. Events and activities run with partners

Some Activities are organised, co-organised, hosted, ticketed or invoiced together with, or by, a partner organisation – for example a local co-organiser for an event in a particular country, or a partner responsible for a specific event, programme or market (“Event Partner”).

• The event page, registration form, ticket, invoice or confirmation email states which organisation is the organiser and your contractual partner for that Activity (“Responsible Organiser”). If no Event Partner is named, Vangavis Ltd is the Responsible Organiser.
• Where an Event Partner is the Responsible Organiser, your registration, ticket or service contract for that Activity is concluded with that Event Partner. Its own terms (including on prices, payment, VAT, cancellation, no-show fees, house rules and liability) apply to that Activity and take precedence over these Terms where they differ. These Terms continue to apply to your use of this website and to the Onco:Innovate brand, content and community.
• Each Responsible Organiser is responsible for the obligations it takes on and for compliance with the laws of the country where it organises the Activity. Vangavis is not liable for obligations or omissions of an Event Partner, except where Vangavis is itself at fault or mandatory law provides otherwise.
• For partner Activities, personal data may be collected by the Event Partner, by Vangavis, or by both. The registration form or event page states who is responsible for your data for that Activity; where required, the parties have agreed the necessary data-protection arrangements (see section 12).
• Event Partners may use the Onco:Innovate name and logo only for the Activities agreed with Vangavis.

4. Registration and participation

• Registration may be required, places may be limited and are allocated on a first-come, first-served basis or by selection, unless stated otherwise.
• You must provide accurate and complete information and keep it up to date. We may decline or cancel a registration or application at our discretion, in particular where information is inaccurate or the participant does not belong to the intended audience.
• Unless stated otherwise, registration grants access to the Activity only. Travel, accommodation, insurance and other costs are the participant’s responsibility.
• Registrations are personal. A transfer to another person from the same organisation may be permitted on prior written notice to the Responsible Organiser.

5. Fees, tickets, cancellation and no-shows

• Prices, VAT and payment terms are stated on the event page, ticket or invoice. Unless stated otherwise, invoices issued by Vangavis Ltd are payable within 10 days by bank transfer.
• Paid tickets are non-refundable unless stated otherwise for a specific Activity or required by mandatory law; a transfer to a replacement participant may be permitted on prior written notice.
• For free Activities with limited capacity, please cancel in writing as early as possible. Where the event page or the Responsible Organiser’s terms provide for a no-show fee (for example for free participation with late or no cancellation), that fee applies as stated there. You may always show that no damage, or a significantly lower damage, has occurred.

6. Changes, postponement and cancellation of Activities

We and/or the Responsible Organiser may change the programme, speakers, venue, date, format (in-person, hybrid or online) or content of an Activity, or postpone or cancel it, and will inform registered participants in good time. If a paid Activity is cancelled by the Responsible Organiser and not replaced, fees already paid for that Activity will be refunded; further claims (e.g. travel or accommodation costs) are excluded to the extent permitted by law. Neither party is liable for failure to perform due to events beyond its reasonable control (force majeure).

7. Memberships

Membership of the Onco:Innovate network is governed by the membership offer and admission confirmation you receive from us. Unless agreed otherwise in writing:

• admission is by invitation or application and confirmed by the network leadership;
• membership runs for 12 months from the date of payment and renews automatically for further 12 months unless terminated in writing with 2 months’ notice before the end of the term;
• fees are invoiced by Vangavis Ltd, are payable within 10 days by bank transfer and are non-refundable;
• membership does not constitute membership of an association under association law.

8. Applications, submissions and pitches

When you submit an application, pitch, presentation, abstract, data or other material (for example for Investment Day, the accelerator, reports or speaking slots) you confirm that you are entitled to do so and that the material does not infringe third-party rights. You keep ownership of your material. You grant Vangavis, and the Responsible Organiser, a non-exclusive, royalty-free right to use it for evaluation, for running the Activity and, where you are selected or present publicly, for related communication (e.g. programme, website, social media, post-event materials). Unless a separate confidentiality agreement is signed, submissions are not treated as confidential – please do not submit confidential information. Selection decisions are made at our discretion and need not be explained.

9. Investor activities

Investor formats, matchmaking and published updates or reports are for information and networking only. They do not constitute investment, financial, legal or tax advice, an offer or solicitation to buy or sell securities, or a recommendation of any company. Forward-looking statements are uncertain. Any investment decision and due diligence remain solely the responsibility of the parties concerned.

No professional advice. Content provided on this website, in reports or at Activities is general information on oncology innovation. It is not medical, regulatory, legal or financial advice and does not replace professional advice. Views expressed by speakers, partners or participants are their own.

10. Media, photos and recordings

Photographs, audio and video recordings may be made at Activities and may show participants. These may be used by Vangavis and the Responsible Organiser for documentation and for informing about and promoting Onco:Innovate and the HITS Alliance initiatives (e.g. website, social media, press, reports). Online sessions may be recorded. If you do not wish to be recorded or featured, please tell the organisers at registration or on site, or contact us at info@onco-innovate.org; we will take reasonable steps to respect this and, on request, remove published images in which you are clearly identifiable.

11. Conduct and use of the website

• Participants are expected to behave respectfully and professionally. Discrimination, harassment, disruptive behaviour or misuse of contact data obtained through Activities (e.g. unsolicited mass marketing) may lead to exclusion without refund.
• You may not misuse this website or our platforms, attempt unauthorised access, or use them for unlawful purposes. We may suspend or terminate access in cases of misuse, breach of these Terms or technical necessity.
• Participant, speaker and partner lists may only be used for the networking purpose of the Activity.

12. Data protection

Unless stated otherwise for a specific Activity, the controller for personal data processed via this website and our Activities is Vangavis Ltd (contact: info@onco-innovate.org, Engerthstrasse 140/2/1, 1200 Vienna, Austria). We process data such as name, contact details, organisation, job title, and registration, application and interaction data to run Activities, communicate with you, enable networking and matchmaking and, where permitted, to inform you about future Activities of Onco:Innovate and the HITS Alliance initiatives. Legal bases are Art. 6(1)(b), (c), (f) GDPR and, where required, your consent (Art. 6(1)(a)).

Limited data may be shared with Event Partners, co-organisers, speakers, sponsors, mentors or venue and service providers where this is needed for the Activity or where you have agreed (e.g. matchmaking). Where an Event Partner is the Responsible Organiser, it may act as a separate or joint controller, as stated on the registration form or event page.

You have the right to access, rectification, erasure, restriction, data portability, to object (in particular to direct marketing), and to withdraw consent at any time with effect for the future. You may also lodge a complaint with a supervisory authority, e.g. the Bulgarian Commission for Personal Data Protection or the authority in your country of residence. Details, including cookies and analytics, are set out in our Privacy Policy and in the cookie consent settings on this website.

13. Intellectual property

The Onco:Innovate and HITS Alliance names, logos, concepts, formats, reports, website content and event materials are the property of Vangavis Ltd or its licensors. They may not be reproduced, modified or distributed without prior written consent, except for personal, non-commercial use with ownership notices retained. Materials contributed by speakers, partners or participants remain their property. Joint intellectual property requires a separate written agreement.

14. Third-party content and links

We are not responsible for content provided by partners, speakers, sponsors or other users, or for third-party websites linked from our pages. Mentioning or showing a partner, sponsor or logo does not imply endorsement of the quality or safety of its products or services.

15. Liability

Our website, content and Activities are provided “as is”; we do not guarantee particular results (e.g. partnerships, investments or study outcomes). To the extent permitted by law, Vangavis’s liability arising from an Activity or these Terms is limited to the fees you paid for the Activity concerned, and liability for indirect or consequential damages and lost profit is excluded. These limitations do not apply to damage caused intentionally or by gross negligence, to injury to life, body or health, or where liability cannot be limited under mandatory law.

16. Changes to these Terms

We may amend these Terms. The version published on this website at the time of your registration, application or use applies. Material changes affecting existing memberships or contracts will be communicated in advance.

17. Governing law and jurisdiction

These Terms are governed by the laws of the Republic of Bulgaria. The courts of Sofia, Bulgaria, have jurisdiction. If you are a consumer, you keep the protection of mandatory provisions of the law of your country of residence, and statutory places of jurisdiction for consumers remain unaffected. For Activities where an Event Partner is the Responsible Organiser, the law and jurisdiction stated in that Event Partner’s terms may apply to the contract for that Activity. If any provision is invalid, the remaining provisions remain in effect.

18. Contact

Onco:Innovate – an initiative of Vangavis Ltd within the HITS Alliance
Registered office: Vitosha Blvd 72-4, 1463 Sofia, Bulgaria · UID BG205194194
Operating office: Engerthstrasse 140/2/1, 1200 Vienna, Austria
Email: info@onco-innovate.org
Contact person: Kaloyan Ratchev, Managing Director, Vangavis Ltd